Off-board an Employee or Stakeholder

When an employee or stakeholder leaves your company, Cake's off-boarding feature gives you a streamlined way to manage their departure and handle all their equity holdings in one place.

Off-boarding is designed specifically for employee departures and gives you more control:

• Manage everything in one flow – Handle all of a person's grants at once, rather than processing cancellations grant-by-grant

• Set a clear off-boarding date – Record when the person left and apply lapse rules from that date

• Auto-lapse based on your policies – Configure options to automatically lapse unvested equity according to your good leaver/bad leaver rules

• Optional team notifications – Choose to notify relevant stakeholders about the cancellation

• Better audit trail – Keep precise records of lapse expectations, acceleration decisions, and off-boarding events for compliance and reporting

If you're managing a one-off grant cancellation or adjustment, manual lapsing may be simpler. But for employee or stakeholder departures, off-boarding ensures nothing is missed and your equity records stay accurate.

To off-board a stakeholder:

1. From the main menu, click on Incentive Plans and select Off-boarding from the dropdown list.

2. Click the off-board stakeholder button.

3. In the pop-up screen, select the stakeholder name from the list and set the exit date.

4. Once the stakeholder is selected, their offers will show up automatically.

5. Edit the off-boarding terms as needed:

   • Lapse vested options at off-board date (typically for bad leavers)

   • Accelerate unvested options (for special circumstances)

     

6. Edit the Post-Termination Exercise Period to specify how long the stakeholder has to exercise their vested options after leaving.

7. Click the Apply off-boarding button to save your changes.

8. Once done, the system will automatically update and lapse the offer(s) at the termination date according to your settings.

Archiving off-boarding records

Once a stakeholder's termination is complete, you can archive their off-boarding record to keep the Off-boarded stakeholders list tidy.

1. Locate the completed record in the Off-boarded stakeholders table.

2. Click the Archive button on the right-hand side of the row.

To view archived records, toggle on Show archived offboardings in the top right of the screen.

Deleting an off-boarding record

You can permanently delete an off-boarding record by clicking the trash icon on the right-hand side of the row.

Before confirming, note the following:

• No changes will be made to grants — any lapses or accelerations triggered by the off-boarding will not be reverted

• If you need to reset any grants after deleting, contact the Cake support team

Click Delete to confirm, or Cancel to go back.

Still Need Help?

If you need further assistance, reach out to our support team by raising a new support request and we'll help you out.